- Human Resources
The Department of Human Resources and federal law require that all employees verify their identity and eligibility to work in the United States by completing the I-9 Form within 3 business days of hire. The Electronic I-9 form can be completed by all workers in GMS. Newly hired Faculty will be able to complete the I-9 Form both electronically and via paper form. Please refer to the Electronic I-9 job aid for details.
The GOCard is the University identification card. All students, faculty, and staff are highly recommended to have a GOCard on them at all times while on campus. To obtain a new or replacement card, visit the GOCard Office. You can deposit money to your GOCard for use at campus vending and dining locations as well as for printing in computer labs and the library.
- Lauinger Library
Summer instructors are welcome to use Lauinger Library on Main Campus. Take advantage of library resources like the Gelardin New Media Center for equipment rental and training courses, numerous meeting spaces for one-on-one meetings with students, printing, and photocopying, and library reserves for class materials. You must use your GOCard to enter the library.
- University Information Services
University Information Services provides technology resources and support services. Access a University software lending library, troubleshoot technology problems, and inquire about NetID and password problems.
- University Closure
All instructors should develop a contingency plan in the event of University closure. The summer term does not have study days, final exam days, or make-up days. This means that every class must meet as scheduled. If the University closes for any reason and class cannot meet in person, summer instructors are encouraged to hold class online. Georgetown’s Center for New Designs in Learning and Scholarship has many valuable resources on its website and can assist individual faculty members with developing a contingency plan. Please inform your students of your contingency plan and how/when it would be enacted on the first day of class.
- Summer Sessions
For any questions or concerns, Summer Sessions instructors are welcome to contact the Summer Sessions team at firstname.lastname@example.org.
- Advising Credit Students
The compressed nature of our summer sessions may be challenging for some students. Georgetown’s summer academic calendar allows only a few days for students to add/drop a course and provides a graduated withdrawal/refund schedule. Please contact the Summer Sessions team immediately if you notice any students having problems with your course so we may advise them on their options or assist with the withdrawal process. Be aware that student problems may not be limited to academic problems. Please report to the Summer Sessions team any health or student safety concerns as well.
- Communication with Students and Office Hours
We expect that all Summer instructors will be available to respond to students' inquiries and requests for assistance in a timely manner. Please use your Georgetown email address for all email correspondence to ensure that no communication is missed. All instructors should provide students with their office hours and location.
All credit instructors should provide students with their office hours and location.
Grades and other student confidential information should never be posted in a public venue, as it violates regulations in the Family Educational Rights and Privacy Act (FERPA).
- Honor Code Violations
All summer students are expected to abide by the University Honor Code. Any suspicion of an honor code violation should be reported immediately to the University Honor Council. For information on the Honor Code and the adjudication process, please review the University Honor Council website. If you are teaching a credit course, please note that final grades cannot be submitted for any student suspected of violating the Honor Code until the adjudication process has completed. If you are unsure of whether a student has violated the Honor Code, you may contact the Associate Dean for Summer and Special Programs to discuss the matter further.
- Protection of Minors
We are committed to promoting a safe and welcoming environment for minors participating in Georgetown programs, courses, and activities and non-University programs that occur on our campus. Georgetown’s Protection of Minors Policy seeks to protect students who are under 18 years of age and provide guidance to University students, faculty, and staff.
- Student Disability
All summer students have access to disability support services, offered through the University's division of Student Affairs. If a student approaches you about a disability issue, you should refer them to the Academic Resource Center (ARC) on campus. We also encourage you to provide all students with information related to ARC and the services available to them via your course syllabus.
- Student Health Issues
All summer students have access to the Student Health Center on campus during their time at Georgetown. Since these students are minors, you are required to contact the Summer Sessions team as the student is being escorted to the Health Center and a member of our staff will meet the student there. If a student has health issues that require them to leave campus or miss several classes, please consult the Summer Sessions team.
If the student is attending a credit course, you may assign the student an Incomplete until they make up the missing material. A Request for an Incomplete form must be completed and submitted to the student's dean for review and approval. All Incompletes for the summer term must be resolved and assigned a final grade by November 30. Please contact the Office of the University Registrar for assistance with grade submission.
Teaching Policies & Resources
All summer instructors are expected to post a current syllabus to GU360 by February 1.
- Roster Verification
You may view your class roster in MyAccess. Please verify your class roster's accuracy no later than the end of your first week of classes. Please report to the Summer Sessions team any students who are appearing on your roster but who have failed to attend classes during the first week as well as any students who are attending your class but are not yet appearing on your class roster. Roster verifications should be sent to email@example.com.
- Daily Attendance
Because the summer sessions are compressed, it is imperative that student attendance issues are reported as soon as possible. This way, the student's dean may advise the student on how to proceed before it is too late. While the Summer Sessions team expects students to attend every class meeting, we do allow instructors to create their own attendance policy. Whatever your attendance policy is, be sure to document that policy in your syllabus and review it in class on the first day. Report any attendance concerns directly to the Summer Sessions team at firstname.lastname@example.org.
- Classroom Technology
Unlike fall and spring, summer classrooms are not automatically enabled with classroom technology. Summer instructors must request classroom technology from Classroom Educational Technology Services. Requests can be made online. We highly recommend that you place your requests as early as possible, and that all requests are submitted no later than two weeks prior to the start of your class.
All Summer Sessions students will receive a grade except for those who audit a class. All instructors are expected to provide their students with a grading rubric outlined in their course syllabus. If you have any problems with individual students, please report them to us immediately so we may work with the student and/or the student’s dean to address the issue in a timely manner.
Please submit your grades by the deadlines posted on the Academic Calendar. Faculty will use MyAccess to submit their final grades. For an explanation of the University grading system, please consult the Undergraduate Bulletin.
If you are a new faculty member or have never posted grades through MyAccess, please contact the Office of the University Registrar for assistance.
Technology & Passwords
As a Georgetown University employee, you have access to many systems using your NetID and password. Current faculty members, graduate students, and Georgetown employees all have a NetID and password already, and these credentials will not change when you are assigned to teach a course. If you are unsure of your NetID or password, please contact the UIS Service Center at (202) 687-4949 or email@example.com. They have staff available 24 hours a day, 7 days a week to assist you.
Newly hired instructors will be assigned a NetID and password during the hiring process. If you are a new instructor that has previously worked or studied at Georgetown, it is important for you to inform us of this, as it may create duplicate NetIDs and delay your access to University systems.
When you teach a summer course, you have access to the following systems using your NetID and password:
- Georgetown Google Apps
Georgetown Google Apps - This is how you’ll access your University email, calendar, Google Docs, and other resources.
MyAccess - This is the self-service portal for faculty and students. You will use MyAccess to view your credit class roster and record your final grades.
Canvas (online and on-campus courses) - Canvas can be used for: facilitating class discussions, posting course materials and assignments, utilizing the grade book feature, continuing class in the event of a University closure, and communicating with your students.
GU360 is a Georgetown-branded, scalable technology interface that will add greater flexibility to the way Georgetown Faculty, Staff, Students, and Alumni communicate and interact with one another on a daily basis. The GUFaculty360 portal is designed to better showcase and assist Faculty members. Learn how to update your faculty profile, upload a CV, and sign up for training on the GUFaculty360 website.
- GMS (Georgetown Management System)
GMS (Georgetown Management System) - Every employee at the University has a GMS account. New and continuing faculty, graduate students, and other summer instructors may view payslips, set up direct deposit, update tax information, and change personal information in GMS. All newly hired summer instructors will need to complete an onboarding process in GMS prior to beginning work.
HOYAlert - Georgetown University's emergency notification system is HOYAlert. The system is designed to enable University officials to send rapid, concise, and effective emergency alerts to members of the Georgetown University community in the event of a campus emergency or closure.